March 18, 2019

Event Invitation – Updated Feb 15

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Invitation Biathlon BC Cup 5 2019 REVISED

1. General Information

LOCATION DETAILS   click here for google map

We are located in West Kelowna, 9 kilometers up Glenrosa Road. Go west (up) Glenrosa Road from the Glenrosa Road – Hwy 97 interchange (at the Gorman Bros. Lumber Mill). The Telemark parking lot entrance is on the left-hand side. There is a large Telemark sign at the entrance to our parking lot. The Telemark Lodge is located 200 meters from the black parking lot gate. Telemark is a 25-minute drive from downtown Kelowna and 15 minutes from downtown West Kelowna.

COMPETITION COMMITTEE

       Chief of Competition:     Ken Ransom

               Chief of Course:     Steve Fenning

               Chief of Timing:     Cathy MacKenzie

                Chief of Range:     Richard MacKenzie

               Chief of Stadium:    John McNern

   Volunteer Coordinator:     Murray Carlson

          Event Coordinator:     Alison Grenier

    Competition Secretary:     Andrew Hay

          Technical Delegate:     Clayton Whitman

The Competition Office will be open from 14:00 hrs-16:00 hrs on March 1st and from 08:00 hrs-14:00 hrs March 2nd and 3rd.  The Competition Office is in the Biathlon Building at the Telemark Biathlon Range.

RIFLE IMPORT REGULATIONS

Teams and individual competitors from outside of Canada must declare their rifles at the Canadian border, complete the necessary documentation, and pay the required fees when bringing rifles and ammunition into Canada. All athletes must register their own rifles and pay the applicable fee. Refer to the guidelines on the Canadian Government website at:

www.cbsa-asfc.gc.ca/import/iefw-iefa-eng.html

 RULES

International Biathlon Union (IBU) rules and regulations shall apply as fully as possible.

Biathlon Canada rules shall apply for classes not covered in IBU rules, with modified rules for Junior Boys/Girls and younger classes as per Appendix C of the Biathlon BC Hosting Policy (November 2018). Masters are to carry their rifles in the Male and Female categories.

Note that for all categories except Midget, Juvenile, Recreation 1 and Recreation 2 athletes must possess a Biathlon Canada Athlete license or Master Athlete license, or equivalent; all other classes require a Biathlon Canada Recreation Athlete license or equivalent.

Note that Sport Men/Women and Masters categories will carry rifles.

2. Competition Information

 ENTRY FEES PER RACE

$40 for Recreational, Cadet, Junior Boys/Girls, Senior Boys/Girls, Youth Men/Women, Junior Men/Junior Women, Men/Women, Sport Men/Sport Women, and Masters (includes trail pass for the day).

$35 per competition for Juvenile and Midget categories (includes trail pass for the day).

Award dinner banquet tickets are $20.00 per person (13 years and older) and $15.00 per person (12 years and younger) and can be purchased on-line when registering.   Tickets are limited and on a first come – first served basis.

Registration is only through Zone4.ca; no late entries will be allowed.  The fees above do not include the processing fee charged by Zone4.

 DEADLINES

Registration by number: Coaches, please inform us of number of athletes, their gender, and category, and support personnel attending by Friday, February 22, 2019.  Please email this information to the Competition Secretary at tncbiath@telus.net

Registration closes on Zone4.ca on Monday February 25, 2019 @23:59hrs or until Participation Quota is reached (whichever occurs sooner). 

Click here to register.

PARTICIPATION QUOTA

Maximum total number of participants will be 100 based on a first registration-received basis.

CLICK HERE TO SIGN UP FOR WAIT LIST IF QUOTA HAS BEEN REACHED.

VERIFICATION OF ENTRIES

Entries will be confirmed on March 1, 2019 at the Team Captain’s Meeting.

CANCELLATION POLICY

If an athlete withdraws before Monday, February 25, 2019 at 23:59 hrs, a $15 processing fee will apply before a refund is sent.  No refund for withdrawals after this date.

Should the event be cancelled, the Biathlon BC Hosting Policy (Nov. 2018) will be adhered to in order to determine refund levels, if any.

Contact Andrew by clicking here if you need to cancel or phone/text 250 862 0996

 ELIGIBILITY

All competitors must be current members of Biathlon Canada or an equivalent organization.  All BC competitors must provide a valid Biathlon BC membership number during Zone4 registration.

Competitors who do not have a valid Biathlon Canada or US Biathlon membership will not be eligible to compete.

Biathlon BC members in good standing are eligible to receive full benefit of results in BiBC programs, such as BC Cup points, team or squad selection.  Any member of Biathlon Canada or other IBU Nations in good standing may enter, but will not be eligible for Biathlon BC programs and awards.

EVENT SCHEDULE

Friday March 1, 2019

14:00 – 16:00 Training. Open Range (trail pass purchase NOT required for athletes and coaches; pick up at the Telemark Lodge)

19:30 Team Captains Meeting, West Kelowna Holiday Inn (2569 Dobbin Rd (HWY 97) West Kelowna, BC).

Saturday March 2, 2019 – Sprint

09:00 to 10:00 bib pick up at Competition Office

09:30 Equipment Check opens

09:50 to 10:50 Zero

10:50 Equipment Check closes

10:51 Opening Ceremony

11:00 Start

17:30 – 20:00 Dinner Banquet and BiBC Awards Ceremony (location: Westbank Lions Community Centre Main Hall, 2466 Main St, Westbank, BC)

Sunday March 3, 2019 – Pursuit

08:00 to 09:00 bib pick up at Competition Office

08:30 Equipment Check opens

08:50 to 09:50 Zero

09:50 Equipment Check closes

10:00 Start

Award Ceremony at the end of competition at Telemark Biathlon Range; Note: Biathlon BC Cup season point winners cannot be determined at this race, as Biathlon BC Cup #4 has been rescheduled until the next weekend.

VOLUNTEERS

We are always looking for volunteers to help us on the race weekend.  If you are able to assist Saturday or Sunday, please click here to let us know.

CLASSES OF COMPETITION

The following classes of competition will be held, depending on entries.  Classes with fewer than 3 registrants may be combined with another class.  Age as of Dec. 31, 2018.

CATEGORY AGE SPRINT

PURSUIT

MASTERS MEN 50+

 

 

MASTERS WOMEN 50+

MASTERS MEN 35+

MASTERS WOMEN 35+

SPORT MEN

SPORT WOMEN

MEN

WOMEN

JR MEN

JR WOMEN

YOUTH MEN

YOUTH WOMEN

SR BOYS

SR GIRLS

JR BOYS

JR GIRLS

JUVENILE

MIDGET

RECREATIONAL 1

RECREATIONAL 2

YOUTH MEN CADETS

YOUTH WMN CADETS

SR. BOYS CADETS

SR. GIRLS CADETS

JR. BOY CADETS

JR. GIRL CADETS

50+

 

 

50+

35+

35+

16+

16+

22+

22+

19-21

19-21

16-18

16-18

15-16

15-16

13-14

13-14

11-12

10/under

16+

Open age

17-18

17-18

15-16

15-16

14/under

14/under

6.0 km PS

 

 

6.0 km PS

6.0 km PS

6.0 km PS

6.0 km PS

6.0 km PS

10.0 km PS

7.5 km PS

10.0 km PS

7.5 km PS

7.5 km PS

6.0 km PS

6.0 km PS

6.0 km PS

4.5 km PP

4.5 km PP

3.0 km PP

2.0 km PP

4.5 km PS

3.0 km PP

7.5 km PS

6.0 km PS

6.0 km PS

6.0 km PS

4.5 km PP

4.5 km PP

7.5 km PPSS

 

 

7.5 km PPSS

7.5 km PPSS

7.5 km PPSS

7.5 km PPSS

7.5 km PPSS

12.5 km PPSS

10 km PPSS

12.5 km PPSS

10 km PPSS

10 km PPSS

7.5 km PPSS

7.5 km PPSS

7.5 km PPSS

6.0 km  PPP

6.0 km  PPP

4.0 km PPP

2.5 km PPP

6.0 km PPS

4.0 km PPP

10 km PPSS

7.5 km PPSS

7.5 km PPSS

7.5 km PPSS

6.0 km PPP

6.0 km PPP


For up-to-date exact distance, maps and loop distance please see
www.telemarkbiathlon.com/course-maps

TEAM CAPTAINS MEETING

The Team Captains Meeting will be held at 19:30 hrs on March 1st at the West Kelowna Holiday Inn (2569 Dobbin Rd (just off HWY 97) West Kelowna, BC).

 AWARDS

For all classes except Recreational, Juvenile and Midget: medals for the first three places will be awarded in classes with four or more competitors; in classes with three competitors, medals will be awarded for first and second place; in classes with two competitors, a medal will be awarded for first place only; and in classes with one competitor there will be podium recognition only.  Podium recognition will also occur for 4th, 5th and 6th place finishers.

In Recreational, Juvenile and Midget: all competitors will receive participation awards.

SELECTION CRITERIA

This is a selection competition for BC athletes for the BC Team for Nationals; please refer to www.biathlonbc.ca for more information. For any BC athletes who are eligible for selection and are unable to register due to the registration quota being reached, please contact the Competition Secretary at tncbiath@telus.net prior to Wednesday February 27, 2019 @23:59hrs.

BIATHLON BC WAX POLICY

Biathlon BC respectfully requests all coaches, athletes, wax technicians and parents to abide by a self-governed policy while waxing skis for Biathlon BC Cup competitions. This also applies to coaches, athletes, wax technicians and parents traveling to British Columbia from out-of-province or out-of-country.

  • Structure tools ARE permitted.
  • Non-Fluoro (NF) or Low Fluoro (LF) glide waxes ARE permitted.
  • Medium Fluoro (MF) or High Fluoro (HF) or similar glide waxes are NOT permitted.
  • Pure Fluoro glide waxes (powders, pucks, blocks and liquids) are NOT permitted.
  • Cold weather powder additives and hardeners are NOT permitted.

The waxing policy applies to the following races/age categories only:

  • Junior B/G categories and younger, as well as the recreational categories.

If an athlete chooses to “race up” and compete in a different age category, the athlete is governed by the wax policy in place for the category into which they race up.

Adherence to this policy is self-governed and is the responsibility of coaches, athletes, parents and wax technicians.

3. Logistical Information

 CONTACT INFORMATION

Please direct any questions regarding this invitation to Ken Ransom, Organizing Committee Chair, at kransom1300@gmail.com.

The Competition Office will be open from 1400 – 1600 hrs on March 1 and 08:00 to 14:00 hrs on March 2 and 3.  It will be located at the Biathlon Building by the Telemark Biathlon Range.

 OTHER INFORMATION

Up-to-date information, including stadium plan and course maps, can be found on the Telemark Biathlon Website: www.telemarkbiathlon.com

The Saturday Dinner Banquet and BiBC Awards will be held at the Westbank Lions Community Centre, Main Hall, 2466 Main St, West Kelowna starting at 17:30hrs.  Athlete awards and door prizes will be given out at the Saturday Dinner Banquet and BiBC Awards. You have to attend to win a door prize!

Concession: available at the Telemark Lodge with a variety of snack items and drinks.  Note that these items are somewhat limited.  There is a microwave oven and hot water available.

There are outdoor wax areas at Telemark as you come in off the car park. Electrical plugins are available for you to use. 

ACCOMMODATION

The Cove Lakeside Resort

One BR Suite $130.00 to $170.00
Two BR Suite $180.00 to $220.00
Three BR Suite $290.00 to $370.00
  • Call resort directly toll free 877-762-2683 or local 250-707-1800
  • You may also email reservations@thecovekelowna.com.
  • Identify yourself with Telemark Biathlon BC Championship Accommodations to ensure you receive the special rates quoted.
  • All suites are equipped with kitchens.
  • Room block is not being held – all rooms subject to availability.
  • Rates are available 3 days before and after for those wishing to stay longer.

Holiday Inn West Kelowna

One Queen w/ Sofabed $98.99
One King w/ Sitting Area $107.49
Two Queens $124.69
2BR w/ Kitchen $141.89
  • Call reservations toll free 1-800-801-8882 or hotel directly 250-768-8879, and ask for group rate for Telemark Biathlon Club.
  • Book online at https://bit.ly/2SGF1lD, discount code will automatically appear.
  • Room block for confirmed reservations will be held until February 1, 2019, at which time the rooms will be released and the rate will be subject to availability.
  • Rates are available 3 days before and after for those wishing to stay longer.

Best Western Wine Country

Standard $119.00
Two Queens $129.00
Family $159.00
  • Call toll free 1-888-348-2227 and identify yourself with Telemark Biathlon Club.
  • Book online at https://www.bestwestern.com/en_US/book/hotel-rooms.62121.html?groupId=6S4NS2K5, discount code will automatically appear
  • Room block for confirmed reservations will be held until February 1, 2019, at which time the rooms will be released and the rate will be subject to availability.
  • Rates are available 3 days before and after for those wishing to stay longer
Thanks to Jakroo for pitching in to help too!