Meeting started at 7:10 pm, Cathy chairing
Attendees: Cathy, Marianne, Lorraine, Andrew, Shayne, Evan, Lanita, Iva, Dianne, Leanne
2012/13 Season Review
Masters – good start to program
Bears – strong enrolments
Cadets – will refund $50 for those who were in an additional Telemark Biathlon program
Biathon BC Cup – very successful event
Nationals very good results (see website)
For season: 161 race entrants, 51 podiums, 117 top 10 finishes
Programs for 2013/14
Cadets – program fees will increase to $135, paid directly to Telemark Biathlon (program will start earlier)
Bears: two groups (divided based on ability or experience) at same time depending on coaching (may have to cap registration); rifle rental will be $60 regardless of type (air or .22)
Masters expected to grow and will now charge for ammunition
Switch Development to Tuesday evenings and Masters to Wednesday evenings so Development athletes can join Junior Development or Telemark Racers training
Switch to Fiochi ammo for club use to reduce cost
Rifles: need more rifles for Bears – have put in club development grant for $3000 for new rifles: looking at Savage biathlon rifles, $500 each, not sufficient for racing but suitable for Bears or introductory Masters (lightweight rifle) – would like to purchase 6 rifles
Biathlon Races for 2013/14
Cadet Zone (end of December or first week of January)
Regional race is a possibility
BC Winter Games Zone race – second week in January
Possible mock races or training races – race where parents/athletes/officials/volunteers can ask questions, etc.
Coaching opportunities for 2013/14
Richard will help with Masters
Coaching Courses: Biathlon Gold or IC1/IC2 – will check into both to determine cost and report back
Need to encourage parents to volunteer with coaching, likely set courses for fall
Officials course: look at running one in combination with Sovereign
PAL course – see if we can line this up for September or October
Financial Report
Can’t present detailed budget yet as still working on transition details
Outhouses: Telemark Nordic will reimburse for some costs
Tree planning opportunity for fundraising over 3 weekends in May/June (last year raised over $1200)
Timing hut beside range – good place for kids/parents to warm up, lock up rifles during training; building 12×16: $5600 – but we need bigger, so could cost $9000 for larger; volunteer construction, would need building permit b/c over 100 sq ft; would wire for electricity; not a permanent structure; will require Telemark Nordic approval; keeps rifles out of Telemark parking lot to reduce likelihood of theft
Motion: exec to explore options for timing hut up to $9,000 provided the budget accommodates and Telemark Nordic approves (Cathy moved, Shayne seconded; approved)
Other priorities: lead dust clean-up costs should be budgeted – explore with Ken B.
Rifle Purchases
Bears rifle purchase from Club Development Grant: To allocate $3000 for purchase of up to 6 savage rifles (moved Cathy, seconded Shayne, approved)
Range Upgrades and Maintenance
Awning needs to be constructed
Outhouses need to be completed
Target maintenance – Ken B may provide some training
Generator maintenance
Lead dust cleanup needs to be done
Need to create documentation for typical maintenance procedures, schedule, etc.
Plan another weekend camp-out event for September similar to last year
Meeting adjourned at 9:40 pm