Attendees: Michelle, Lorraine, Ed, Cathy, Richard, Evan, Murray, Andrew
Meeting started at 6:19 pm at Okanagan College
- Minutes from last meeting – Cathy moved, Richard seconded, approved
- support for Ski League calendar proposal
- check to see if there could be an optional element added to the family registration – those that want a calendar could add that to their membership fee
- Trail signage: to recognize significant individuals who have contributed to Telemark or those families that want to make a donation – family would purchase a trail blaze that show people which way the trail goes. These are placed on trees (or posts dug into the ground where there are no trees to hang from).
- Group is supportive of concept
- Cathy willing to assist Telemark with the initiative
- program fees for 15/16, including rifle rental fees (also noting ammunition costs continue to increase)
- all program fees to increase by 2% as usual (round to nearest $1);
- Bears to increase by $5
- rifle rental: increase by $5
- Murray moved, Loraine seconded: approved.
- firing line construction timelines, plans, etc.
- $6K approx., but may vary due to concrete needed, starting tomorrow.
- Excavate areas, form and pour concrete footings, then wall, etc.
- Complete likely in a week or two; we will have to put in drainage and rock backfill
- Room in budget to do more: lower apron or firing line apron
- Get quote for upper apron and proceed if within budget – Murray moved, Andrew seconded, approved
- fall work camp dates
- paint mat hut;
- another layer of paint on targets
- fort: window trim, shelves and coat hooks
- lane marker supports
- date chosen: Oct 17/18 Richard moves, Murray seconds, approved
- Regional race dates
- need to be have the zone qualifier unless SLNC does it.
- We are looking at Dec 27 (one day)
- Murray moved, Cathy seconded, approved
- Zone rep: TBD
- BC Winter Games hosting update
- Sport chair meeting (Lorraine and Ed attended, Ken as well)
- Site tour on the 26th
- Meeting later in the month
- Volunteers will be needed, will start to call for assistance (need 40 each day)
- Should put Sprint on Saturday to have more volunteers available
- Unofficial practice day on Thursday (range closed)
- Lunch distribution area likely at Fort
- Requested warming tent
- BiBC likely supplying timing equipment, TD
- Need to consider officials course to train some volunteers
- BC Winter Games chaperon/coaching – need one female coach, one male coach – to be determined closer to the event.
- coaching plan for BC Cup races – discussed but no conclusions reached
- budget update and assessment of funds available for coaching – will wait to assess after the firing line work has been completed
- coaching update
- Weeknight times same as last year
- Saturday – consider moving Bears back to 8:30 am start, Adv/Dev/Masters at 10 am for range practice. Lorraine to check with past Bears families regarding practice time for Bears
- Grant applications – Murray will coordinate applications
- elections of new officers
- Lorraine elected for two year term as Treasurer
- Vice Chair position vacant – nominations requested
- requirement to update range information with Chief Firearms Officer
- need to update list of officers – Andrew will add Michelle and Murray, remove Rob and Marianne
- storage of private information (e.g. athlete/parent agreements, medical information, etc).
- Secretary is responsible for this, will destroy forms at the beginning of each season as soon as new forms have been completed and are on file
- Will store information in locked file box, keys only available to executive and head coach
- Head coach will store information electronically in a safe manner to have on hand when practices not at Telemark
- Note that there is a roller ski biathlon race in WOP coming up at the end of September.
Meeting adjourned at 8:52 pm