Attendees: Michelle, Lorraine, Andrew, Cathy, Richard, Lanita, Mark, John, Ed, Shendah, Shayne, Alison
Date: Wednesday, March 16, 2016
Meeting called to order by Michelle at 18:40, adjourned at 21:05
- 2015/16 Season Review
- review of programs and results – postpone this item until next meeting
- recommendation for athlete financial support for nationals/international race attendance, for Board consideration
- Telemark Nordic Club Board already approved $1000 each for Julia, Jasper and Tekarra
- motion: provide $400 for Colton to attend nationals from Telemark Biathlon funds – moved Cathy, seconded Shayne, approved.
- Provide $200 each for ICG biathletes towards travel from Telemark Biathlon funds (total $800) – Shayne moved, Richard seconded, approved
- Possible date for season wrap-up event – May 7th; Michelle to check availability of Telemark Lodge
- BiBC AGM
- Whistler Athletes Centre, May 13/14 – need to identify attendee (each club gets votes based on size of membership) – some costs may be covered by BiBC for club official to attend
- Secretary Position – Cathy finishing up second term, need to be at AGM to get opportunity to take on position if interested
- Programs for 2016/17
- Program proposal will be further reviewed next meeting
- practice times/days for spring/summer training
- have everyone send times for athlete training availability to Andrew
- dryland training, including summer
- summer camps
- Michelle will check with Chris
- Safety
- Designated Range Officer
- Need to set a schedule and designate this role; Andrew to develop possible schedule
- Telemark Biathlon Range Safety Policy – change needed to section 4
- Need to add reference to snowshoeing
- Need range diagram for ramp set-up in addition to site plan – Andrew, Richard and Cathy to develop, bring changes to next meeting for approval
- Designated Range Officer
- Biathlon races for 2016/17
- regional race
- would like to host a Regional Competition
- Richard moved, seconded Cathy, approved
- Date: Saturday Dec 31 – Richard moved, seconded Andrew, approved
- Biathlon BC Cup
- Would like to host a BC Cup race next season
- Possible date: second weekend in January – Richard moved, Ed seconded, approved
- Michelle to check to see if OK with Telemark Nordic Club
- demo races
- Demo races – not planning to run any next season due to poor attendance
- plan for a demo day in November 19th – Richard moves, Shayne seconds, approved
- Would like to host a BC Cup race next season
- would like to host a Regional Competition
- regional race
- Coaching opportunities for 2016/17
- possible coaching courses
- Bears
- Will be losing some coaches, need to get other parents to get trained and involved, likely a Gold Biathlon course needed
- Send email to parents to gauge interest (Lorraine)
- PAL – several athletes and parents need to take the course – Lorraine will check into possible course instructor and dates
- Bears
- coach development forms for Chris – Michelle will sign off on these
- possible coaching courses
- Financial report
- Grants
- BiBC: need to submit Bridge to Biathlon report to complete grant requirements
- West Kelowna $2500 for range improvements
- Buff Sales: approx. $400
- Raffle
- Total sold: $5720. Biathlon $1068. Will be less than this due to cost for raffle license (split 50-50 with x-c team)
- Budget
- Account was reviewed, financial situation positive. Still some expenses to come in as well as revenue from program fees and BCWG
- BCWG: all costs covered, including contribution for wall construction and range maintenance
- Grants
- Range upgrades and maintenance
- Lights: electrician may donate baseboard heaters, light fixtures on range posts ($2500 grant from West Kelowna will cover conduit, wiring, etc.)
- Need to address lane numbering colour issue
- Need to rework lane marker support posts (higher, further away)
- need to put roof onto trailer
- need two more posts on fence line (one at each end) to assist with grooming
- need quotes prior to commencing work
- Rifle policy, storage, maintenance
- off season storage
- Shendah to look into option for Savages, check with Murray for Izhmash
- storage during season
- current arrangement satisfactory, although may need new safe. Richard to check over summer to see what is needed.
- serial numbers and ownership – Andrew to check on how ownership is transferred to Telemark Biathlon
- cleaning and maintenance assignment
- possible gunsmith in Oliver, $35 per rifle for maintenance – Richard will check out gunsmith, Shendah can transport to gunsmith once verified
- Policy proposal
- cost of maintenance could be passed on to renter
- when renting, must be cleaned regularly
- service should be done before returning
- lots of good ideas in Chris’ policy
- some concern about pricing
- will rework policy for next meeting – Richard/Shayne moved, seconded
- off season storage
- Purchases
- Wax and rollerski order – watch x-c racers website
- Rob’s equipment for sale – Chris to check prices and condition of wax form, roller skis
- Policies (for information)
- Telemark Nordic Club Policy summary was provided for information
- Parent Committee Bylaws were provided for information
- Website Statistics
- Statistics were provided for information
- Tree planting
- After May long weekend, probably one weekend – Richard to confirm
- Next meeting date, time and location
- April 13, 6:30 pm, Alpine Aerotech